🧾 STMConferences.com – Platform Documentation

📌 Overview

STMConferences.com is an integrated event management platform designed to streamline the organization and participation of academic and professional events such as conferences, poster presentations, competitions, hackathons, and more. The platform caters to three primary user roles:

• Participants
• Organizers
• Admins

👥 User Roles & Capabilities

1. Participants

Participants are end-users who join and attend various events hosted on the platform.

🔹 Features:

• Registration: Can create an account directly on the platform.
• Event Discovery: Browse and search upcoming events.
• Enroll in Events: Register and pay for conferences, competitions, etc.
• Receive Certificates: Automatically receive e-certificates post-event.
• Personal Dashboard: Track upcoming and past events, download certificates.

2. Organizers

Organizers are users who can host and manage events but must go through a verification process.

🔹 How to Become an Organizer:

• Submit an Organizer Request Form.
• Await approval from the Admin.
• Upon approval, organizer privileges are unlocked.

🔹 Features:

• Event Creation: Launch conferences, poster presentations, hackathons, etc.
• Participant Management: View enrolled participants.
• Payment Verification: Manually verify payments.
• Invoice Generation: Create and send invoices to participants.
• Certificate Issuance: Upload and distribute participation or award certificates.
• Event Analytics: Access statistics and reports related to their own events.

3. Admins

Admins have full control over the platform, with visibility and access to all modules.

🔹 Features:

• Organizer Management: Approve or reject organizer requests.
• Event Oversight: View and manage all events across the platform.
• User Management: Control user accounts, roles, and permissions.
• Platform-wide Statistics: Monitor real-time data, revenue, registrations, and trends.
• Issue Resolution: Address disputes, refund processes, and event quality assurance.

🔧 System Modules

Here’s a breakdown of the system’s key functional modules:

📈 Analytics & Reporting

• Organizers get a snapshot of:
  • Event registrations
  • Payment status
  • Certificate issuance
  • Engagement rates
• Admins access:
  • Global platform metrics
  • Organizer-wise revenue
  • Event success KPIs
  • Participant satisfaction reports (future feature)